Frequently Asked Questions:
Question: What versions of QuickBooks will the systems work with?
Answer: The systems we sell will work with all desktop versions of QuickBooks including the Pro, Premier and Enterprise editions.
Will the system work with QuickBooks On-line?
No, unfortunately, only Payclock Online works with Quickbooks Online. Payclock Online can be found here: Cloud Based Time Clocks
Question: How does the interface to QuickBooks work?
Answer: This really depends on the on the brand of system that you purchase. Some, such as the Lathem's Payclock
products offer a “two way interface” that connects the QuickBooks
database to the time system database. With this type of system, when you
add an employee into QuickBooks, that employee’s name will
automatically be added into the time clock software the next time you
log-in. In addition, at the end of the pay period, you can transfer
total hours for each employee from the time system directly into
QuickBooks. Other systems such as the Acroprint TimeQPlus
allow you to import employee data from QuickBooks when first setting up
the system and then export total hours into QuickBooks at the end of
the pay period.
With the “two way” QuickBooks interface will we have to do anything
else in the time clock system once the employee data is transferred in
from the QuickBooks database?
Yes, there are some fields that must be setup in the time clock
software that are not found in QuickBooks such as which set of rules
that will be used to calculate employee’s hours.
Question: Are there cloud based time clock programs that will work with my QuickBooks desktop software?
Yes, systems such as Payclock Online allow you to install a “bridge”
software application on your local network that will connect the local
QuickBooks database to the software in the cloud
Question: Can we transfer hours worked by department for our employees from the time system into QuickBooks?
Answer: Yes, most of the systems allow transfer of hours by department worked.
Question: I see that most of the systems you offer show that they are for 50 employees, what do I do if I have more than 50 employees?
Unless otherwise specified, the base package for the systems we sell
include software for fifty employees, but all are upgradeable to handle
many more employees, usually in increments of fifty employees